Secretary

Bileeta (Pvt) Ltd is an award-winning Technology Company that takes pride in developing innovative Enterprise Solutions to empower various industry landscapes with a focus on offering better experiences for the communities we serve.We are currently seeking a skillful and dedicated Secretary for a member of our Management.

Job Scope:-

In this role, you will have the opportunity to work closely with the Management, ensuring seamless coordination and handling of day-to-day activities.

The ideal candidate must possess exceptional organizational skills, communication skills, attention to detail, and the ability to handle multiple tasks simultaneously.

You would serve as a primary point of contact for internal and external stakeholders and must exhibit professionalism, discretion, and excellent communication skills.

Requirements for an Ideal Candidate:-

Ø 2 – 5 years of experience in a Secretarial role

Ø Relevant Academic/Professional Qualification

Ø Professional secretarial qualification would be highly advantageous

Ø Excellent verbal and written communication abilities

Ø Proficient in using productivity tools such as Microsoft Excel, PowerPoint, Outlook, Teams, WordSoft Skills

Ø Exceptional organizational and time-management skills

Ø High level of professionalism and ability to handle confidential information

Ø Strong attention to detail and accuracy

Ø Ability to multitask and prioritize tasks effectively

Ø Problem-solving and decision-making skills

Ø Flexibility to adapt to changing priorities and work in a fast-paced environment Job Responsibilities:-

Ø Efficiently manage the calendar and weekly schedule, coordinating appointments, meetings, and engagements with precision

Ø Handle all aspects of overseas travel arrangements, including documentation, costing, ticketing, and visa applications

Ø Manage incoming and outgoing communications, including proofreading and editing correspondence, reports, and presentations as needed

Ø Serve as the primary point of contact for phone calls, emails, and inquiries, directing them to the appropriate parties

Ø Prepare agendas and meeting documentation, ensuring smooth logistics and providing necessary refreshments when required

Ø Record accurate meeting minutes and distribute them promptly and professionally to attendees

Ø Build and maintain strong relationships with internal and external stakeholders

Ø Manage and maintain a database of contacts and important business relationships

Ø Ensure effective document management, including the creation and maintenance of both electronic and physical files, with a focus on confidentiality and security

We encourage applications from all qualified candidates who are interested in joining our team.

Help us make a difference in the technology industry and contribute to our vision of enriching people’s lives through innovation and excellence.

If you are interested in joining a dynamic team that is committed to making a difference in the technology industry, please send your resume via an email within 7 days of this advertisement to careers@bileeta.com.

Visit our website for more info: https://bileeta.com/careers/